There are several types of notary supplies. These include notary stamps, generic loose certificates, and inkless thumbprints. To choose the right package for you, look at the features of each notary product.
Notary Stamps
Notary stamps come in a variety of different shapes and colors. They are generally round or rectangular; some are designed to release ink automatically. The commission number and state of the commission are typically located on the stamp. Many notary stamps are available with embossed details, such as a raised seal. This feature can help identify the original document. In addition to stamps, notary public packages may include seals and other items to help protect their integrity. These devices should be rectangular or circular and must not exceed two inches in diameter or length. They must also have an embossed border with a serrated or milled edge. The stamp or seal must also be legible and imprinted with indelible ink. The validity of notary stamps varies by state. In most cases, a notary stamp has a three to four-year lifespan. After that, notary stamps must be renewed. Each state has its notary association, and notary seal suppliers may vary by state.
Generic Loose Certificates
Generic loose notary certificates are used in several situations. Sometimes, a loose notary certificate is required, such as when you need to record a deed. If so, you should print the certificate on the same paper as the document. Also, the font on the certificate should be the same size as the font on the document. Finally, it is important to remember that some agencies will not accept a loose notary certificate unless it is attached to the document. If you can’t do this, you should not mail your document and instead rely on someone else to attach it.
When using a generic loose notary certificate, you need to check the document to ensure that the signature on the document is not forged. The notary can strike out the signature and complete it with the signer’s name if you don’t have a signature. However, if the signer is absent, the notary should complete the document with the signer’s name. You may also want to consider using a stamped certificate, which is an alternative to a loose one. This notarization method allows the notary to stamp the certificate on the signature page, eliminating the need to attach a paper document. However, you should choose this option if the signature space on the document is limited or the stamped notary certificate will cover the signature.
Inkless Thumbprints
Almost any notary’s package will include notary supplies, but not all of them include inkless thumbprints. In some cases, the package might not include a bond or insurance. Inkless thumbprints are a convenient and low-cost way to provide added security for check signings. Thumbprints are a legal requirement in some states, and failing to provide them may result in fines. Additionally, they are a great way to document a notarial act and can protect the notary from questions in the future.